Export Document Examiner (Office Automation) - Animal and Plant Health Inspection Service

Status: Full-time position

Location: Oklahoma City, OK

Deadline Date: 6/4/13

Date Available:

Job Summary: Export Document Examiner positions are usually located in administrative units within Area Offices, or may function within separate import/export staffs and/or facilities. Incumbents perform a range of unique clerical and technically oriented duties in support of programs to exclude or prevent the spread of specific animal diseases through exportation or importation of live animals, animal byproducts, biological materials, and/or organisms.

Most positions concentrate on export programs but some also support import activities. Variations may occur from one location to another in the assignment of minor duties such as performing clerical tasks related to other veterinary programs or providing backup clerical support to other office positions.

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. MRP offers an array of occupations and is committed to diversity in the workplace. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team!

Qualifications: Specialized Experience at the GS-6 Grade Level Applicants must have one year of specialized experience equivalent in level of difficulty and responsibility to the next lower level in the Federal Service. This experience may have been obtained in the private or public (local, county, state, Federal) sectors.

Examples of qualifying experience include, but are not limited to:
Providing guidance and regulations and resolving problems on behalf of customers. Reviewing and responding to a large number of written and verbal inquiries, utilizing technical and/or scientific knowledge. Reviewing and preparing certificates for export programs. Accuracy and detail in the preparation and review of legal documents and spreadsheets.

Duties: Examines export certificates and/or import permit applications for an extensive variety of live animals, animal products and byproducts, organisms, and/or biological materials by auditing all certificates and applications, gathering supporting documents, identifying problems, taking corrective action, and recommending official endorsement either be granted, delayed, or refused.

Frequently handles special cases which require collaboration with staff officers or other headquarters personnel to research and obtain one time variances in requirements or waivers as specified by the country of destination.

Facilitates import/export activities by explaining procedures and regulations, providing reference materials on requirements and/or restrictions, giving directions on completion of forms and adherence to procedures.

Reviews medical results and makes determinations based upon an understanding of the significance of results as to whether or not shipments meet requirements of importing country.

Resolves problems associated with export certificates and/or import permits. In doing so, the incumbent gathers pertinent information and records decisions and follow-up actions taken for program audit and legal purposes.

Establishes priorities for actions and insures they are met by anticipating possible problems and taking proactive measures to deal with them, seeking guidance from the veterinary staff relating to medical issues or significant controversies, and providing ongoing assistance up to the time certificates are endorsed.

Makes telephone calls, communicates via electronic means, or prepares letters to advise those who have made errors or omissions on how to correct them in the future.

Determines appropriate fee charges and processes user fees. As necessary, transmits appropriate paperwork to the administrative service center and forwards collections to an APHIS lockbox. Performs data entry of APHIS Forms 81 for user fee billings.

Coordinates export program activities with the AVIC, section Veterinary Medical Officers, Animal Health Technicians, other Area Offices, and headquarters personnel.

Performs other clerical and/or technical assistance work as assigned in support of local office operations.

To Apply: A complete on-line application will require the submission of the following
Responses to the vacancy specific questions (you will be prompted to complete these questions during the online application process)
Supporting Documentation which may be required.

For more information or to apply online, visit


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