Business Services Supervisor

Location: Roswell, NM

Deadline Date: 11/02/2009

Date Available:

Job Summary: Under general supervision of Asst. Supt. for Finance and Business monitor athletics/activities accounts and supervise management of Federal grant budgets and reimbursements. Coordinate with various program directors, building principals, administrators and the charter school to provide fiscal responsibility and judgment.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have knowledge of computer systems, including data bases and word processing programs; personal and professional task management through the use of technology; new legislation affecting existing and new grant funds.; fund accounting procedures; GASB; Circular 87; and NM State procurement regulations. Applicant must also have to ability to Communicate in oral and written forms well as organizational skills. Be flexible and able to prioritize tasks. Be able to maintain a neat, functional office that is inviting but professional, safe environment. Work with a wide variety of individuals in a highly stressful environment. Perform work while constantly being interrupted. Treat people with respect and dignity. Report to work on time and work no less than 7 hours per day. Maintain confidentiality in sensitive matters. Maintain accurate and detailed records. Work independently with very little supervision. Maintain mental capacity which allows the capacity of making sound decisions and demonstrating intellectual capabilities. Make audio/visual discrimination and perception needed for making observations, communicating with others, reading writing and operating assigned equipment.

Experience and Education: Bachelor’s Degree in accounting/business administration or related field. CPA desired but not required. NM Public Education Department School Business Official license or the ability to obtain certification. Years of experience in a related field may be substituted on a year for year basis for relevant education.

Duties: Under supervision of Assistant Supt. for Finance, estimate, develop, analyze and adjust district’s Federal, state and local grant budgets, Office of Instruction, Director of Federal Programs, Director of Special Education, director of Bilingual Education, school principals and school staff and for charter school. Supervise Fixed Asset & Federal Programs Accountant to assure proper accounting procedures are followed for district Federal Grant programs. Supervise the reviewing, analyzing and approving/rejecting grant funded purchase requests, i.e. requisitions, POs, travel reimbursement for federal, state and local grants submitted by district staff and charter school. Provide feedback and/or possible alternatives under allowable grant costs, state procurement code and other regulations, terms and/or agreement conditions. Provide quarterly and annual reports for the district grant funded general ledger account balances to the NM Public Education Department, including the charter school. Supervise the tracking, analyzing, preparation and processing cash reimbursement requests for the district’s and charter school’s federal, state and local grants expenditure reimbursement of funds budgeted in coordination with the NM Public Education Department and the Department of Finance. Supervise analyzing, preparation and processing required budget adjustment requests in coordination with various district departments, schools, charter school and RISD Board of Education and the NM Public Education Department. Supervise maintenance of grant funds general ledger accounts through verification, reconciliation and tracking expenditures as needed to ensure proper Chart of Accounts Classification and in accordance with accepted allowable costs, district policy, state procurement code, the UCOA, etc. Prepare analysis and reports for Superintendent and Assistant Superintendents. Perform internal audits of agency fund accounts and make recommendations on correction of procedures or handling. Provide training, recommendations, trouble shooting financial information and analysis regarding the management of district funds and transactions to various sites and district and charter school personnel. Provide staff training and technical support with activity accounts. Conduct training sessions on procedures and policies.

To Apply: Please Contact:
Human Resources
575.627.2520
aborunda@risd.k12.nm.us