Facility Reservation Policy Information

The Campus Union was built to enhance the social and cultural life and promote meaningful interactions among the various entities of the University community. In addition, the Campus Union has been designated as the prime center for student activities outside the classroom. The President of the University may at his/her discretion take first priority for an event when this action is judged by the President as being in the best interest of the University. Under normal circumstances of Campus Union facilities are noted below:

  1. Student Activities
  2. University President - ENMU
  3. Vice President - ENMU
  4. Student Organizations
  5. Academic and Administrative Departments
  6. University Related Events
  7. Non- University Related Events

Events may be scheduled one year in advance by completing a Facility Activity Request Form Conflicts concerning schedules of space within the Campus Union shall be resolved by the director of the Campus Life.

 

Reserving a Meeting Room

Reservations for use of all meeting facilities in the Campus Union are to be made through the Office of Campus Life, Room 104 or by calling 575.562.2108. We encourage you to come to the office and make your reservation. You may also print form and bring it to the Campus Life Office. With proper planning, we can assist any group or organization in making an event or activity a success.

All reservation requests should be made at least two weeks in advance of your scheduled event. This will allow for work schedules and proper set-up by the Campus Life staff. If you require a particular set-up beyond our standard set-ups, please provide a detailed drawing of specific instructions. Individuals, groups, departments, or organizations with reservations, which do not plan to use a meeting room, should cancel their reservation at least 48 hours in advance of their scheduled event. Failure to cancel a room reservation may jeopardize future use of the Campus Union for the remainder of the semester. Once the reservation is approved, it will be logged.

 

Reservation Priorities

All Eastern New Mexico University approved student organizations; administration and faculty are eligible to make reservations for use of the Campus Union for University related events. In addition, on an availability basis, reservation by University related and non-University groups will be permitted. Non-University related activities and reserve from non-university groups will be subject to rental fees. The director of the Campus Union reserves the right to assign facilities based upon the total demand for the facilities and the most effective and efficient use.

 

Space Guarantee

The Campus Union reserves the right, if deemed necessary, to move any group from a scheduled room to accommodate other groups more efficiently, or if it is determined necessary for cost considerations. The group(s) involved in the move will be notified prior to the event, and the Campus Union will provide appropriate signage.

 

Facilities Charges

Available Room Rate Deposit
Aztec $80.00 $40.00
Pecos $80.00 $40.00
Sandia $150.00 $75.00
Mesquite $50.00 $25.00
Whole Lobby $150.00 $75.00
Table in Lobby $25.00 $25.00
Zia $200.00 $100.00
Ballroom $500.00 $250.00
BR Foyer $150.00 $75.00
Ground Zero $200.00 $100.00
Laguna $80.00 $40.00
Navajo $80.00 $40.00

*These rates are subject to change without notice.

The "Rate A" is for all events not catered by Sodexo Campus Services. The "Rate B" is for all events catered by Sodexo Campus Services. All rates are for the day (regular hours of operation). Groups with events exceeding these hours will be charged for each additional hour used. Contact the Office of Campus Life for Hourly Rates.

Events and programs sponsored by student groups or University departments are charged no rental fee if the building is used during regular hours of operation. Hourly rates will be charged depending on staffing needs and facilities reserved. Rental fees include: labor for normal set-up, in house sound system, tables, chairs, podium and normal clean-up. For program activities or events where there is abuse or misuse of the facilities, the sponsoring group will be assessed a charge to cover the direct cost of service, including materials, to restore the facility to its proper conditions.

 

Event Security

Some events may require the hiring of staff security or police officers. The type of events and size of the expected crowd will determine which is appropriate. The director of the Campus Union is consultation with the University Police, will determine the appropriate number of security/officer personnel require for each event. All cost for such are the responsibility of the user, and are due 48 hours in advance of the event.

 

Hours of Operation

The Campus Union is a facility designed to meet the needs of the student body and the activities that accompany student life. Regular semester hours of operation:

  • Monday–Friday 7 a.m.–9 p.m.
  • Saturday–Sunday 7 a.m.–8 p.m.

Extended hours may occur to accommodate activities in the building. A limited number of activities will be permitted to extend past midnight by marking a request for a waiver to the director of the Campus Union.